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Don't Freak Out 2015-16

By Tom Nicholas

November 30, 2015

With the Richmond Scholars deadline coming up soon, we're starting to get a lot of phone calls and emails. Students who have recently submitted applications are reaching out to ensure that we have everything needed, or wondering why they haven't heard anything from us, as is typical around all of our application deadlines.

In this digital age, we're used to things happening instantly, but your college application is a little more complicated. We understand that this process is exceedingly important to you (as it is to us), so I'd like to ask all those nervous applicants out there to take a deep breath and...


I know you're anxious, but it takes us time to sort through the thousands of applications we're receiving. So don't pick up the phone to call us just yet. Here's what to expect after you hit "Submit" on the Common App.

1. You should very quickly receive a confirmation e-mail from the Common Application, telling you that your application was submitted to the University of Richmond. If you don't, you should go back into the Common Application to check things out and make sure you actually submitted it. But note that even after you receive this e-mail, it doesn't mean that Richmond has received (i.e. downloaded) or processed your application yet. Think of the old days of paper applications. Dropping an application in the mailbox doesn't mean it's suddenly sitting in our office – it has to get there. So it is with electronic applications. We have to access the Common Application online and download everything that has been submitted, which we typically do once a day; then we process the documents, loading them into our system, labelling them, sorting them, and ensuring they are attached to the correct student's record.

2. Once we process your application, you'll receive an e-mail from us telling you we've got it. This usually happens within two business days of your submission. This e-mail will also direct you to our website for a full list of everything else, besides the Common Application, that is required for a complete application to Richmond. This is a great way to guide your mental list as you think through your submission. If you realize you forgot something, go ahead and submit. To officially confirm that we've received everything, however, you have to wait for step #3.

3. About a week later, you'll receive a second e-mail from us, providing log-in information for MyApp, the online system where you can check the completeness of your application and see exactly what we have on file. For December 1 applicants, you can also confirm that your application has been flagged for Richmond Scholars consideration. Simply log in to myapp.richmond.edu using your 8 digit UR ID (we'll include this in the email) and your birthdate in MMDDYY format. For the self-checkers and list-makers among you, this is the best way to confirm on your own that all required documents have been received and your application is complete.

If, after you have received all three of the above communications, you have any concerns or there seems to be something missing, that is the time to call our office or send us an email. Even if it's a few weeks later, we can go back down the paper and electronic trails to get things sorted out. If there are any mix-ups, it won't be too late to fix them. And we'd much prefer to sort things out down the road, once the dust has settled, than try to answer questions now, when everything is still being processed and it's harder to track things down. So hold off a few days, relax, and trust that we've got you covered.

Other questions? Ask away.

Tags: Application Process Inside the Admission Office

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Tom NicholasTom Nicholas
Associate Director of Admission 

A Richmond alumnus (Class of 2007), Tom has been working and blogging for the Office of Admission since he graduated. He loves his alma mater and the city that shares its name.

Learn more about Tom

Beth Anne SpachtBeth Anne Spacht
Senior Assistant Director of Admission

Beth Anne was a double major at Richmond (English and Latin American & Iberian Studies) and now enjoys helping prospective students discover the best of her alma mater.

Learn more about Beth Anne

The University of Richmond is a highly ranked liberal arts university offering an extraordinary combination of the liberal arts with law, business, leadership studies, and continuing education. The university is consistently named a best value in higher education by leading publications.

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